Inspections, work orders & vendors for Multi-property & facility
This is the heart of multi-property ops: walks that create owned fixes, and vendors who don’t live in limbo.
What it is in property ops: Periodic inspections (life-safety, unit turns, common-area quality) produce failed items that become corrective actions with owners and due dates. Bigger or trade work becomes work orders against assets — elevator, pack, roof unit — with preferred vendors, PO context, and insurance on file so the contractor isn’t negotiated from scratch every time.
How you’d use it: Run portfolio inspection packs on a cadence. Assign CAs to site staff or escalate to vendors. Track WO status so “HVAC is coming” isn’t a black hole. Keep vendor credentials where managers can see them before the tech arrives.
What “good” looks like: An owner can ask “what’s open across the portfolio?” and get overdue CAs and WOs by building — not a scavenger hunt through email.
Who benefits — and how you’d run it
For portfolio owners
Risk and spend visibility: what’s broken, who’s accountable, which vendors perform, which buildings hide problems.
For property managers
A real queue of work — not sticky notes. Contractors arrive with context; you close the loop with evidence.
In practice
Failed walk item → CA → if trade needed, WO to preferred vendor with asset + PO → status updates → photo close-out.
Ready when you are — let’s seal tonight’s shift.
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